Merseyside Industrial Heritage Society Data Protection Privacy Policy
1. Introduction Local societies are required to have a policy on why members’ personal information is collected, how it is used and stored. The purpose of this policy is to comply with the Data Protection Acts.
2. Why do we collect your personal information?
• To record a list of members and manage subscription payments
• To communicate information on meetings, field trips and other matters of interest to members
3. What information do we hold?
• Members’ Names, Postal and Email Addresses and Telephone numbers.
• Speakers’ and partner organisations contact details
4. Who uses this data?
• MIHS Committee members
• The Data Controller is the Chairman
• The Data Processors are the Treasurer (members) and the Secretary (speakers)
5. Where is this information stored?
• Electronic and paper records held by the Chairman, Treasurer and Secretary. These officers will keep members’ contact details confidential and not share them with third parties without the permission of the individuals.
6. Types of data • Electronic spread sheets with members’ contact details
• Sign-in books • emails & Correspondence
• Photographs of individuals. Website & Facebook
7. Consent for data collection & storage
• All members of MIHS are asked for their personal details and for their consent to store this information.
• This privacy notice is displayed on the MIHS website and a copy is given to all prospective members.
8. Retention of Personal Information
• Members’ personal information will be stored as long as they are members.
• If a member should leave the Society this information will be destroyed following an annual review of membership records. Members failing to pay their subscription will be assumed to have left.
• If an ex-member wishes to continue to receive communications from MIHS their details may be held until they ask for this to discontinue.
• Other records will be stored only for as long as it is necessary. For example speakers may be asked to return to give a further talk.
9. Rights of individuals The GDPR includes the following rights for individuals:
• the right of access;
• the right to rectification;
• the right to erasure;
• the right to restrict processing;
the right to object
1. Introduction Local societies are required to have a policy on why members’ personal information is collected, how it is used and stored. The purpose of this policy is to comply with the Data Protection Acts.
2. Why do we collect your personal information?
• To record a list of members and manage subscription payments
• To communicate information on meetings, field trips and other matters of interest to members
3. What information do we hold?
• Members’ Names, Postal and Email Addresses and Telephone numbers.
• Speakers’ and partner organisations contact details
4. Who uses this data?
• MIHS Committee members
• The Data Controller is the Chairman
• The Data Processors are the Treasurer (members) and the Secretary (speakers)
5. Where is this information stored?
• Electronic and paper records held by the Chairman, Treasurer and Secretary. These officers will keep members’ contact details confidential and not share them with third parties without the permission of the individuals.
6. Types of data • Electronic spread sheets with members’ contact details
• Sign-in books • emails & Correspondence
• Photographs of individuals. Website & Facebook
7. Consent for data collection & storage
• All members of MIHS are asked for their personal details and for their consent to store this information.
• This privacy notice is displayed on the MIHS website and a copy is given to all prospective members.
8. Retention of Personal Information
• Members’ personal information will be stored as long as they are members.
• If a member should leave the Society this information will be destroyed following an annual review of membership records. Members failing to pay their subscription will be assumed to have left.
• If an ex-member wishes to continue to receive communications from MIHS their details may be held until they ask for this to discontinue.
• Other records will be stored only for as long as it is necessary. For example speakers may be asked to return to give a further talk.
9. Rights of individuals The GDPR includes the following rights for individuals:
• the right of access;
• the right to rectification;
• the right to erasure;
• the right to restrict processing;
the right to object
OUR FORTHCOMING MEETINGS
OUR NEXT MEETING
9th April 2018 - Industries of the Flintshire Coast - Lorna Jenner
Having walked the coast from Chester to Bangor, Lorna has published a guide book highlighting the variety of trades and industries in use along the FIELD TRIPS THIS SUMMER
Following an excellent response from members to our proposed field trips the next two dates are now confirmed.
30th June 2018 - Exploration of the Flintshire Coast - Lorna Jenner (confirmed)
As a follow-up to her talk on 9th April Lorna will be leading us to some of the key points of interest along the Flintshire coast, starting at Connah's Quay and taking in Hawarden, Bagillt, Point of Ayr, Holywell and Flint. The menu includes small ports, colliery remains, lead works, cotton spinning mills, paper mills, cement works and engine houses. You could bring your car, but we will be running a minibus, picking up at and returning to Hamilton Square, with a pub lunch planned. As we go to press just two seats are still available on the bus, at a total cost for the day of about £15. To reserve a place in the bus the Treasurer is asking for a £3.00 non-returnable deposit.
14th July 2018 - Menai Bridge - Bob Daimond (confirmed)
Bob Daimond gave us a brilliant talk in October 2016 on the construction of the two Menai Bridges (remember the load of hay stuck in the arch?). To follow up we are planning a visit to the Thomas Telford Heritage Centre at Menai Bridge plus a guided walk of about 3½ miles around the two bridges. Travel will be by train to Bangor (then bus or taxi), or private car.
WIRRAL ARCHIVES SERVICE - LOCAL HISTORY WORKSHOPS in 2018
Wirral Archives Service presents the following free local history workshops to be held on the following dates at 2 p.m. in the Lower Ground Floor Conference Room, adjacent to the Search Room.
5th July 2018 - Collections held at Wirral Archives, 19th to 21st century - William Meredith
6th September 2018 - The History of a Street: Stanton Road, Bebington from the 1840s to the 1950s - Christine Verguson
1st November 2018 - Wirral and the First World War: 1918 - William Meredith
6th December 2018 - Early Neston Collieries - Anthony Annakin-Smith
DATE FOR THE DIARY - 13th OCTOBER
This is an advertisment, not for an MIHS event, but you might like to support it. Mike Taylor was our gunpowder lecturer last year…….
Thelwall Heritage Discovery Weekend - 13th & 14th October 2018
We are helping All Saints’ Church, Thelwall with a Heritage Lottery bid for fabric conservation, leading the Heritage Activities brief to involve the whole community. The application coincides with the 175th anniversary of the foundation of the first phase of the church building we see today and also the threat of WBC’s Preferred Development Option to our landscape heritage. We are planning a range of heritage activities in the Parish Hall, the church and its churchyard. On Saturday 13th October, the Parish Hall will be open from 10am to 4pm with history and heritage displays in the Main Hall and ‘pop-up heritage sessions’ in the Committee Room. There will be tours of Old Thelwall and, for those who want a longer walk, there is the Victorian Expansion beyond Stockport Road. The event will include displays, talks, tours and ‘taster sessions’ to promote a wider understanding of the significance of our heritage. On Sunday 14th October, there will be a special service celebrating the 175th anniversary of our church building. We would be delighted if you felt able to take part. We can offer space on the Saturday for a tabletop display of information and publications from MIHS. Instead of a ‘pop-up session there may be a walk round Thelwall which we are looking into. We do hope you may be able to support us. Mike & Maggie Taylor
MEMBERSHIP RENEWAL FORM FOR 2017 – 2018 SEASON
Name(s)………………………………………………………………………………………………
Address………………………………………………………………………………………………
…………………………………………………………………………………………………………
Email address………………………………………………………………………………………..
Tel No………………………………… Mobile………………………………………
Are you willing to receive the MIHS Bulletin by email? Yes No
If the answer is “No” and you wish to receive the Bulletin as hard copy, we are asking you to pay an
extra £2 as a contribution towards the increased postage costs.
Full Time Student £10 Family £22
Single £16 Institutional £22
Postage (see above) £2
Please find enclosed Cash or Cheque (payable to MIHS) amounting to £ ……
Please give to your Treasurer at a meeting or send to
Renee Verity 01928 724804
Name(s)………………………………………………………………………………………………
Address………………………………………………………………………………………………
…………………………………………………………………………………………………………
Email address………………………………………………………………………………………..
Tel No………………………………… Mobile………………………………………
Are you willing to receive the MIHS Bulletin by email? Yes No
If the answer is “No” and you wish to receive the Bulletin as hard copy, we are asking you to pay an
extra £2 as a contribution towards the increased postage costs.
Full Time Student £10 Family £22
Single £16 Institutional £22
Postage (see above) £2
Please find enclosed Cash or Cheque (payable to MIHS) amounting to £ ……
Please give to your Treasurer at a meeting or send to
Renee Verity 01928 724804